Admin Assistant Job Opportunity at VKB Group (Bethlehem, Free State)
Apply for the Admin Assistant job at VKB Group in Bethlehem, Free State. Learn about duties, requirements, skills, and how to apply before the 16 March 2026 closing date.
A Promising Administrative Career in the Agricultural Industry
If you are looking to start or grow your career in administration within the agricultural sector, the Admin Assistant role at VKB Group offers a valuable opportunity. This permanent position is based in Bethlehem and forms part of the company’s procurement team at its distribution centre.
With a closing date of 16 March 2026, this opportunity is ideal for individuals who are organised, detail-oriented, and interested in supporting procurement operations within a leading agribusiness.
The position sits within the administrative function but plays an essential role in supporting supply chain efficiency, supplier management, and procurement documentation.
About VKB Group
VKB Group is one of South Africa’s well-established agribusiness organisations rooted in serving farmers and agricultural communities. The company has evolved significantly over the years.
Initially focused on supporting farmers with essential supplies, VKB has grown into a fully integrated agricultural value chain that includes:
- Agricultural production
- Food processing
- Logistics and distribution
- Domestic and international market supply
This integration allows VKB to deliver farm-fresh products to consumers while strengthening agricultural productivity across South Africa.
What truly distinguishes VKB is its culture. The organisation promotes values such as:
- Continuous learning
- Collaboration and teamwork
- Innovation and growth
- Respect and humility
These values shape how employees work together and how the company supports both farmers and customers.
Admin Assistant Job Overview
Position: Admin Assistant
Company: VKB Group
Job Type: Permanent
Department: Procurement
Location: Bethlehem
Industry: Agriculture
Experience Level: Entry Level
Closing Date: 16 March 2026
The Admin Assistant will support the procurement department by handling critical administrative processes. These processes help ensure that supplier data, pricing information, procurement claims, and product records remain accurate and up to date.
This role plays a key part in ensuring efficient supply chain management while maintaining compliance with company standards.
Key Responsibilities of the Admin Assistant
Working in procurement administration requires attention to detail, strong organisational skills, and the ability to communicate effectively with various stakeholders.
The successful candidate will be responsible for several important duties.
Maintaining Procurement Administration
The Admin Assistant will ensure that all procurement administrative activities are handled with accuracy and efficiency.
This includes maintaining documentation, supporting procurement workflows, and ensuring compliance with internal procedures.
Managing Supplier Code Lists and Price Lists
Supplier information is essential for procurement operations.
The role includes:
- Creating supplier codes
- Updating supplier price lists
- Maintaining supplier records
- Ensuring pricing data remains accurate and current
Accurate supplier information helps procurement teams make informed purchasing decisions.
Supporting Internal Departments and External Stakeholders
Communication is a major part of this position. The Admin Assistant will interact with:
- Internal departments
- Product managers
- Suppliers
- Customers
The goal is to ensure smooth communication between these stakeholders and assist with product-related administration.
Supporting Agricultural Product Management
The procurement team works with various agricultural products. The Admin Assistant will help support product managers responsible for specific product categories.
A key focus will be on irrigation and related agricultural products, which are critical to farming operations.
Analysing Supplier Data
Data analysis helps procurement teams improve decision-making.
The role includes:
- Reviewing supplier data
- Identifying trends
- Supporting procurement planning
Basic data literacy and the ability to interpret graphs or spreadsheets are beneficial for this responsibility.
Handling Claims Processing
The Admin Assistant will also process claims received from:
- Internal company branches
- External customers
These claims must be reviewed, documented, and processed according to procurement procedures.
Identifying Risks and Supporting Compliance
Procurement involves financial transactions and supplier agreements.
The Admin Assistant will assist in identifying potential risks and ensuring processes align with company policies and procurement standards.
Minimum Requirements for the Position
Candidates interested in this role should meet the following basic requirements.
Education
Applicants must have:
- Grade 12 or NQF Level 4 qualification
Additional qualifications in administration, supply chain management, or procurement may be beneficial but are not mandatory.
Experience
- Previous experience in procurement administration is advantageous.
- Entry-level candidates with strong administrative skills may still be considered.
Technical Skills
Candidates should have basic proficiency in:
- Microsoft Word
- Microsoft Excel
- Data analysis and reporting
Numerical ability and comfort working with spreadsheets are important in this role.
Industry Knowledge
While not compulsory, knowledge of agricultural goods—particularly irrigation products—can provide an advantage.
Essential Skills for Success
To perform well in this position, candidates should demonstrate a combination of administrative, analytical, and interpersonal skills.
Strong Attention to Detail
Procurement documentation requires precision. Errors in supplier data or pricing could lead to operational issues.
Analytical Thinking
The ability to review supplier data and identify patterns helps improve procurement decisions.
Communication Skills
Clear communication ensures smooth coordination between internal departments, suppliers, and clients.
Relationship Building
Maintaining professional relationships with suppliers and internal teams is important for procurement efficiency.
Organisational Skills
The Admin Assistant will manage multiple tasks simultaneously. Good planning and organisation help ensure deadlines are met.
Adaptability and Resilience
Procurement environments can be fast-paced. Employees must remain flexible and resilient when handling changing priorities.
Why Consider a Career at VKB Group?
Working at VKB Group offers several advantages, particularly for individuals interested in agriculture and supply chain operations.
Exposure to the Agricultural Value Chain
Employees gain experience across different parts of the agricultural sector, from procurement to distribution.
Opportunities for Growth
The company encourages professional development, continuous learning, and internal career advancement.
Collaborative Work Environment
Teamwork is a key part of VKB’s culture. Employees work together to achieve shared goals and support farmers across the country.
Inclusive Employment Practices
VKB is committed to equal opportunity employment and supports the recruitment of people with disabilities. Employment equity targets form part of the recruitment process.
Important Application Guidelines
Applicants should carefully follow the instructions provided when submitting their applications.
Recommended Browser
Use Google Chrome when accessing the VKB career portal to avoid technical issues.
CV Requirements
Ensure your CV meets the following criteria:
- Clear and professional format
- Saved in PDF or Word format
- No handwritten notes on the document
Upload Instructions
When applying:
- Upload your CV only in the “Upload CV” section
- Do not combine your CV with other documents in one PDF
The application portal will provide separate sections for uploading:
- ID documents
- Driver’s license
- Supporting certificates
Profile Photo Requirements
If a profile photo is required, ensure the image meets the minimum size requirement of 300 × 300 pixels.
Employment Equity and Recruitment Policy
VKB Group follows an employment equity strategy aligned with South African labour legislation.
As part of this strategy:
- Recruitment may consider employment equity targets
- Applications from people with disabilities are encouraged
- Personal data submitted during the application process is used solely for recruitment purposes
The company also reserves the right to close or expire job listings at its discretion.
Tips to Improve Your Chances of Getting the Job
If you are planning to apply for this Admin Assistant position, consider the following tips.
Tailor Your CV
Highlight skills relevant to procurement administration, including:
- Data management
- Excel proficiency
- Supplier communication
- Administrative coordination
Demonstrate Agricultural Interest
Even if you do not have agricultural experience, showing interest in the sector can strengthen your application.
Highlight Attention to Detail
Employers value candidates who can manage records accurately and maintain organised systems.
Frequently Asked Questions (FAQs)
Where is the Admin Assistant job located?
The position is located in Bethlehem at the VKB Group distribution centre.
What is the closing date for applications?
The application closing date is 16 March 2026.
Is prior procurement experience required?
Previous procurement administration experience is advantageous but not mandatory for entry-level candidates with strong administrative skills.
What qualification is required?
Applicants must have at least Grade 12 or an NQF Level 4 qualification.
What industry does VKB Group operate in?
VKB Group operates in the agriculture and agribusiness industry, supporting farmers and food supply chains.
Final Thoughts
The Admin Assistant position at VKB Group presents an excellent opportunity for individuals seeking a career in procurement administration within the agricultural industry.
With a supportive team environment, exposure to agricultural supply chains, and opportunities for career development, this role offers a strong starting point for candidates interested in administrative and supply chain careers.
If you meet the requirements and have a passion for organisation, data management, and teamwork, submitting your application before 16 March 2026 could be a valuable step toward building a rewarding professional future.
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